Privacy policy

Yog-Kulam is the trading name of Yog Kulam, whose registered office is at 110 High St, Edgware HA8 7HF. Our work is charitable. The data controller is Yog Kulam.

This privacy notice tells donors, staff, volunteers, supporters, people who contact us, advisers, representatives of other organisations and individuals captured by CCTV images what to expect when Yog Kulam collects, uses, keeps and shares personal information. Personal information is information that identifies you and is about you.

We are committed to your privacy, and we have put reasonable technical, security and procedural controls in place to protect your personal information for the whole of its life.

Why we use personal information

Your privacy is protected by law and we can only use your personal information if we have a proper reason to do so. We process personal information to provide a voluntary service for the benefit of the public, as set out in our constitution; to administer membership records; to fundraise and promote our work; to manage our staff and volunteers; to keep our accounts and records; to process donations; to claim Gift Aid on donations; and to register people for events.

We may also use your personal information to contact you about our work and how you can support Yog Kulam.

How we collect it

We collect personal information when you contact us by phone, email or letter, respond to an appeal, or use our website or social media. If you choose not to give personal information, we may not be able to process your donation, register you for an event or provide what you have asked for.

This website

• Forms: when you use our registration or contact form, what you enter is stored securely on this website and sent to us by email at info@yog-kulam.org, so that we can reply.
• WhatsApp: the chat button opens WhatsApp, which is run by WhatsApp (Meta). Their privacy policy applies to messages sent there.
• Cookies and embedded content: embedded YouTube videos and Google Maps are only loaded after you accept them in the cookie banner. See our cookie policy.

What we process

Types of information we process include personal details such as name, date of birth, email address, postal address and telephone number; family details; lifestyle and social circumstances; membership details; goods and services; financial details; education and employment details; and visual images, personal appearance and behaviour.

We may also process more sensitive information, which may include physical or mental health details; racial or ethnic origin; religious or similar beliefs; offences and alleged offences; criminal proceedings, outcomes and sentences; and trade union membership.

Who we share it with

We may share personal information with HM Revenue & Customs, our regulators and other authorities, including fraud prevention agencies. We may use third-party organisations to process donations, where you have given your consent for your information to be shared with us.

If we have to transfer personal information outside the UK or the European Economic Area, we will make sure it is protected to our standards.

How long we keep it

We only keep personal information for as long as is reasonable and necessary for the relevant activity, including to meet our legal obligations.

Your rights

1. The right to be informed
2. The right of access
3. The right to rectification
4. The right to erasure
5. The right to restrict processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision-making and profiling

To use any of these rights, or to make a complaint, please contact our data officer: Yog Kulam, 110 High St, Edgware HA8 7HF, or info@yog-kulam.org.